Managed Document Solutions

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Uncover your hidden costs with Smart Managed Document Solutions

Save time and money with OKI by optimising your print and document workflow with a tailored service to meet the needs of any type or size of business or organisation.

With print and document related processes, there are often questions that go unanswered. For example, are you aware of the amount of avoidable printing that occurs in your organisation every day resulting in unnecessary costs? Or how much time is spent by you or your staff managing and maintaining your printer fleet when you could be focusing on your business?

These unanswered questions can result in costs that are often hidden and unaccounted for within the business.

Smart Managed Document Solutions from OKI offers a portfolio of services underpinned by software, technologies and tools to tackle these unanswered questions and offer a solution to help reveal significant savings for your business both in time and money.

As part of Smart Managed Document Solutions OKI offers an integrated suite of software and technologies named Smart Solutions that enhances the document workflow, management and security within your organisation. OKI is therefore able to provide a fully integrated and optimised solution which meets the needs of your business, whether this is through capture and distribution, document and content management, security and output, mobility or device and contract management.

Smart Solutions is an integrated suite of software, technologies and tools developed by OKI or an OKI partner, that enhance the print and document workflow, management and security within your organisation. Through the use of these we are able to extend your document processes, ensuring a fully integrated and optimised solution that meets the needs and objectives of your business whether office based, mobile or in the cloud.

Smart Solutions can be categorised into five key areas:

Capture and Distribution
Document and Content Management
Security and Output
Mobility
Device and Contract Management
Focuses on the digitisation of documents, converting to paperless workflows with instant electronic access and routing by adding metadata
To facilitate access and retrieval of data to improve collaboration and response times
Enables costs control and full visibility of print and copy usage
Print from any company owned device of BYOD to any device
Track device usage remotely

Take control of your hidden costs

Managed Print Services Optimising and managing your printer needs to drive productivity

Managed Document Services Optimising and managing your document workflow to reduce costs

Managed Page Services Hassle Free Printer Management that saves you money

Through a process of consultation and analysis we will identify your specific business needs and recommend a flexible solution to optimise your print and document output.

This will have full visibility and the opportunity to reduce costs, whilst delivering workflow efficiencies, saving you time and your business money.

Through a structured process, OKI determines the optimal printing and document workflow solution for your organisation. We will work with you on a continual basis to assess your needs by analysing your printer usage and recommending the right service to meet your specific requirements and to help reduce your printing costs.

OKI not only facilitates the management of your devices and consumables, we also advise on the right mix of devices and where they should be located to increase productivity. Our continual management, review and implementation process ensures that your document workflow processes adapt and keep pace with changes across your organisation while delivering the anticipated cost savings.

  • ASSESS

    By observing and understanding your printing environment OKI will assess your current and future requirements and how best these can be optimised.

  • RECOMMEND

    OKI will propose the most suitable solution for your business from our wide range of models.

  • IMPLEMENT

    We will implement our recommended solution with minimum disruption to your business.

  • MANAGE

    Through continuous remote monitoring we will ensure consumables are delivered as they are needed, identify faults before or as they happen and react immediately to minimise any downtime.

  • REVIEW

    We provide detailed reporting and statistics on usage of your devices. Through continual review we ensure that your printing and document workflow processes are improved and optimised so that you benefit from higher levels of efficiency and productivity throughout your organisation.

Includes a MOBILE APPLICATION for efficient printing and scanning from your smartphone Supports: iOS, Android, BlackBerry and Windows Phone.

This is the first platform with extensive smartphone integration enabling you to manage your print queue, access devices through user authentication to copy or scan, upload files to print, use your camera as a scanner – with or without OCR, and access many more exciting new features.

Would you like to turn your scanned jobs into searchable documents and upload them to your document management system, all in a single step? Now you can with Sendys Output Manager!

No client side agent installation required.

This, combined with the new optimised setup, means you’ll be up and running even faster.

Smart Solutions

As part of Smart Managed Document Solutions OKI offers an integrated suite of software and technologies named Smart Solutions that enhances the document workflow, management and security within your organisation. OKI is therefore able to provide a fully integrated and optimised solution which meets the needs of your business, whether this is through capture and distribution, document and content management, security and output, mobility or device and contract management.

Smart Solutions is an integrated suite of software, technologies and tools developed by OKI or an OKI partner, that enhance the print and document workflow, management and security within your organisation. Through the use of these we are able to extend your document processes, ensuring a fully integrated and optimised solution that meets the needs and objectives of your business whether office based, mobile or in the cloud.

Smart Solutions can be categorised into five key areas:

Capture and Distribution
Document and Content Management
Security and Output
Mobility
Device and Contract Management
Focuses on the digitisation of documents, converting to paperless workflows with instant electronic access and routing by adding metadata
To facilitate access and retrieval of data to improve collaboration and response times
Enables costs control and full visibility of print and copy usage
Print from any company owned device of BYOD to any device
Track device usage remotely
Cost Control

Take control of your hidden costs

Managed Print Services Optimising and managing your printer needs to drive productivity

Managed Document Services Optimising and managing your document workflow to reduce costs

Managed Page Services Hassle Free Printer Management that saves you money

Through a process of consultation and analysis we will identify your specific business needs and recommend a flexible solution to optimise your print and document output.

This will have full visibility and the opportunity to reduce costs, whilst delivering workflow efficiencies, saving you time and your business money.

How SMDS Works

Through a structured process, OKI determines the optimal printing and document workflow solution for your organisation. We will work with you on a continual basis to assess your needs by analysing your printer usage and recommending the right service to meet your specific requirements and to help reduce your printing costs.

OKI not only facilitates the management of your devices and consumables, we also advise on the right mix of devices and where they should be located to increase productivity. Our continual management, review and implementation process ensures that your document workflow processes adapt and keep pace with changes across your organisation while delivering the anticipated cost savings.

  • ASSESS

    By observing and understanding your printing environment OKI will assess your current and future requirements and how best these can be optimised.

  • RECOMMEND

    OKI will propose the most suitable solution for your business from our wide range of models.

  • IMPLEMENT

    We will implement our recommended solution with minimum disruption to your business.

  • MANAGE

    Through continuous remote monitoring we will ensure consumables are delivered as they are needed, identify faults before or as they happen and react immediately to minimise any downtime.

  • REVIEW

    We provide detailed reporting and statistics on usage of your devices. Through continual review we ensure that your printing and document workflow processes are improved and optimised so that you benefit from higher levels of efficiency and productivity throughout your organisation.

Sendys Mobile APP

Includes a MOBILE APPLICATION for efficient printing and scanning from your smartphone Supports: iOS, Android, BlackBerry and Windows Phone.

This is the first platform with extensive smartphone integration enabling you to manage your print queue, access devices through user authentication to copy or scan, upload files to print, use your camera as a scanner – with or without OCR, and access many more exciting new features.

Would you like to turn your scanned jobs into searchable documents and upload them to your document management system, all in a single step? Now you can with Sendys Output Manager!

No client side agent installation required.

This, combined with the new optimised setup, means you’ll be up and running even faster.